Companies generate a large amount of data, and a significant portion of it must be retained. Only 25% of an organization's data is newly created; the remainder is redundant data, or data that was created in the past and must be preserved for future reuse. This situation has resulted in a high demand for information storage, which has both monetary and logistical implications. Data archiving enables organisations to retain this mass of redundant data efficiently, often for very long periods of time, so that it can be accessed when needed.
Why should we consider archiving our data?
1) Comply with all regulations
Running a school or a government department is similar to running a business in terms of compliance. As a result, for organisations that operate in a regulated industry where strict laws control the retention of electronic records and specify strict retention periods during which the records must be kept and readily available, compliance remains the number one reason to archive data.
2) Consolidate discovery
Email and chat records provide business insight, but they also contain information that can be used as evidence in a variety of legal cases, including employee disputes, discrimination claims, evidence of fraud or embezzlement, and so on. Employers may face an increase in workplace lawsuits and employee relations issues as a result of the pandemic.
3) Lower storage requirements and costs while increasing productivity
According to studies, 75% of a company's intellectual property is embedded in its email and instant messaging services. This data is critical to protect, but it can cause a severe overload on the servers that store your data, especially since storage requirements are increasing.
Storing and archiving email data on servers will undoubtedly reduce performance and speed. When deleting is not an option due to regulatory compliance requirements for long retention periods, data archiving is the solution, allowing organisations to safely store messages on an off-site server or in the cloud.
4) Data Administration
As data volumes grow, managing them becomes exponentially more difficult. By archiving data that is no longer used or is only infrequently accessed, you make ongoing data management much easier. not to mention the simplicity of data archiving solutions that centralise data management and automate policy management for more efficient data management processes.
5) Visualization of Data
The best data archiving solutions enable you to visualise your data in order to develop better data management strategies. This includes not only knowing how old your data is but also what type of data you have, how frequently it is accessed, and other critical information that will help you create good data archiving policies in the first place.
What exactly is a data archiving strategy?
1) Examine the regulations that apply to your industry and location(s) and ensure that your data archiving policy adheres to the retention periods specified in the laws.
2) Make sure to destroy the records once the retention periods have expired. Another significant advantage of data archiving tools is that retention can be automated, which means that once the retention periods expire, all items under a single policy can be automatically deleted from the system.
3) Avoid retaining all of your data indefinitely, as this increases your liability and the time required to locate the data while searching.
4) Consider the security of your data archiving solution. When it comes to storage, storage does not automatically imply security.
5) Take the time to investigate various types of data archiving software solutions and make sure to schedule a demo or a proof of concept (POC) to test the solution.
Features of Storage Manager, Archive Edition
1) File Archive with Policy
PoINT Storage Manager - Archive Edition supports policy-based file archiving. This is fully automated archiving to an optical storage device, such as an Olympus Series Blu-ray Disc Archiving System, with no user intervention required.
2) WORM File System with CIFS Support
Most applications do not support archive storage systems (such as tape and optical) natively and require a standard storage access interface such as CIFS. The VFS (Virtual File System) is a Storage Manager Archive Edition module that implements a native Windows file system. It gives archive storage systems standard CIFS file system access. This means that applications can take advantage of the benefits of the Olympus Archive Systems without requiring any modifications.
3) Web Client User-Defined Archiving
Storage Manager - Archive Edition also supports user-defined archiving via a Web client, in addition to automatic file archiving. The Web client is intended for environments where specific users must be able to perform archiving operations on their own. A user authentication mechanism protects Web client usage.
4) Archiving Techniques
Storage Manager Archive Edition includes a variety of archiving options. This includes file copying (Copy Mode), file moving (Data Mover Mode), and file stubbing (HSM Mode; not on optical media).
How can All Pro Solutions help?
As machine learning and artificial intelligence advance, we can't help but marvel at the value that can be extracted from the massive volumes of business data that organisations accumulate over time. However, accumulate might not be the right word here. To gain any insight from this data, it is not sufficient to allow it to aggregate and spread across devices, networks, PST files, and systems. Instead, for a more organised approach, businesses are turning to data archiving solutions.
All Pro Solutions include a four-drive range disc archiving system and a seven-drive range disc archiving system to store all your data safely.
Benefits
• Primary storage is used efficiently.
• Data loss risks have been reduced.
• Archiving requirements have been met.
• Low cost, low energy consumption, and a low carbon footprint
• Cost Savings: Lower costs per decade than HDD storage
• Data retention, compatibility, and durability over time
• Productivity has increased.
• Random access and rapid recall make it faster than tape.
• True WORM installation is straightforward (Write Once, Read Often).
• Intuitive application
• DVD and Blu-ray discs last much longer than tape or other media and can be saved for decades.
Conclusion
Since 1996, All Pro Solutions, Inc. has been manufacturing a variety of IT equipment, including CD, DVD, and Blu-ray disc duplication, printing, publishing, and data archiving systems, as well as providing a variety of digital services, including disc duplication, document imaging, scanning, and conversion. Over the years, All Pro Solutions has earned a stellar reputation for providing high-quality equipment, services, and customer support.
The solution is to archive data to suitable secondary storage systems, such as Blu-ray Disc archiving and storage systems, which are designed for long-term data preservation and archiving. Olympus Series Archive Edition offers simple-to-use software for automatic policy-based migration of cold data from primary storage to archival Blu-ray Discs and offline storage in the DiscStor.
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