What Is the Difference Between Document Scanning and Document Conversion?

If your company has stayed in business for years, your crucial files most likely aren't as organized as you want they were. If you have actually ever wasted an afternoon trying to find specific documents without any success, you recognize how vital it is to obtain a take care of on your organization system. Even if most of your records are already digitized, contrasting documents formats are likely to slow you down throughout the day.

To address your info storage space woes, which sort of document handling solutions should you seek: paper conversion or paper scanning? Discover the difference in between both in order to help you make the right decision.

 

What Is Document Conversion?

Document conversion is the process of converting a document from one format to another. Often this includes digitizing physical documents, but it can also include converting a digital file to another format so a different program can open it. Document conversion includes:

• Scanning a pile of paper documents into the computer, converting them from hard copies to the digital format of your choice (such as Word documents or PDFs).
• Converting 16mm or 35mm microfilm rolls or cartridges into whatever digital format you choose, making them readily accessible from a hard drive or DVD.
• Converting large-scale drawings and maps into high-quality digital images (including JPEG, TIFF, or PDF formats).
• Converting digital files from one format to another, such as changing a Microsoft Word (.doc) file into a PDF (.pdf) file and vice versa.

What Is Document Scanning?

Document scanning, also known as document imaging, is a form of document conversion. This is a useful service if you want to reduce the amount of physical documents you store at your office. Document scanning offers these benefits:

• Save money on document storage costs
• Restore space in your office currently taken up by filing cabinets and boxes
• Find the files you’re looking for quickly and efficiently
• Manage and edit documents cleanly
• Share documents with coworkers, employees or other branch offices via email, not an archaic fax machine
• Prevent damage to your documents from fire or flood
• Create backups of all business-critical files as an added precaution without taking up additional space in your office
• Protect sensitive documents from hackers with data encryption

Document Scanning and Document Conversion in Maryland, Virginia, Washington, DC, and Nationwide

At All Pro Solutions, our experience providing document. We can recommend the right document handling services to meet your needs and fit your budget. We understand that the process of converting many years’ worth of physical documents into digital formats can be overwhelming. Let us take care of the process for you!
We offer many great services to improve your document imaging results, including:

• Rapid implementation of document conversion services
• Onsite and offsite availability of all of your documents
• File backups
• Image quality optimization
• Image enhancement
• De-speckle and de-shade
• De-skew
• Black border removal
• Background noise reduction
• Hole filling

With our office located in Maryland, many of our customers are based in Maryland, Virginia, and Washington, DC – but we also provide nationwide document imagingservices to customers around the country.